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Figure 10-21. Example of a generated data file name To edit the data file, position your mouse over the data file name until you see the drop-down arrow to the right of the file name. Click on this arrow to open the file s menu shown in Figure 10-22. You can edit the data file by clicking the option Edit in Microsoft InfoPath.

Organizations often use this model when publishing information that the general public can view on internet pages They may allow nearly everyone in the organization the permission to create new documents or to edit existing documents However, until an approver reviews those documents, the general public cannot see them Finally, the chapter closed with a brief look at the Recycle Bin This feature helps you recover documents accidentally deleted However, as you will see in later chapters, it works with many other SharePoint objects, including objects shared with Microsoft Office tools The next chapter extends this introduction to SharePoint to lists and 3 to content web pages..

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percent of our business, Wilkins told the Journal, but added, It could have a positive impact on our earnings next year. During the second quarter of 1979, CompuServe had overall revenues of $4.2 million. Louden, personal computing promoter extraordinaire and already deeply involved with CompuServe s MicroNET (soon to be renamed CompuServe Information Service ), would join the company to help create a more sophisticated consumer version of MicroNET that offered far more than hacker toys. He would also develop the online world s most fascinating and profitable product areas gaming. Users would spend hundreds of dollars per month on it. At the same time, once MicroNET members were given the tools, they pitched in and started building new products and adding files to share. It was the very beginning of the user-generated content revolution that would sweep the Web in the coming century.

If you remember that I previously stated that the data file only contains the data for the form instance, not the form itself, then how does it know how to find the form Figure 10-8 showed the contents of a typical data file. In it, you saw that one of the xml elements included a reference back to the form. Therefore, when you click on the data file document in your SharePoint library, SharePoint can open InfoPath and read the xml of the data file to determine where to find the form definition. Thus, you see the data file opened in Figure 10-23 using the same form definition that you used to create the data file originally.

ell, perhaps not everything. But SharePoint stores most content information for collaboration sites in lists, or some may say variations of lists. That should come as no surprise considering that SharePoint uses SQL Server as a storage container for all content information as well as for information used to define the appearance of your site. Lists translate well into the table paradigm of databases. This concept brings up an interesting observation. One could say that SharePoint even stores the document libraries discussed in 1 in a special type of list. By adding unique attributes to those of a basic list, SharePoint can create not only libraries, but also many other types of lists. In this chapter, we will examine SharePoint s built-in lists and then explore how to create and use custom lists.

Figure 10-23. SharePoint opens InfoPath Filler from a data file in a document libary. Suppose you make a small change to this data file by changing the Requested To date to 8/4/2010 instead of 8/5/2010 and, therefore, change the Total Hours Requested field from 32 hours to 24 hours. When you click the Submit button on this changed form or click on the Submit button in the Info page of the Backstage area, InfoPath saves a second copy of the dataset with a new file name, as shown in Figure 10-24. Although the employee name and the first date of the request had not changed for this new version of the form s data, the total number of hours requested did change, thus resulting in a new file in the Shared Documents folder.

SharePoint provides a variety of predefined lists grouped by two or more categories (depending on whether you are using WSS 3.0 or MOSS 2007). First we will explore the communications lists.

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