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Suppose you do not want to publish your forms to a network file share because it requires that the form users have InfoPath on their desktop, and not everyone in your organization has InfoPath installed. If you have InfoPath Forms Services installed on your SharePoint server, you can publish your templates to document libraries. Users can then access the forms from the library just like they would access other document types. You can specify in the library whether to attempt to open the file using the appropriate client application or to open it in the user s web browser. Of course, if you do not have Forms Services, you can still publish your form to the library, and users can open the form using their local copy of InfoPath. But with Forms Services, you can give users the choice of whether they want to open the document in InfoPath or directly within their browser.

This is the beginning of the Information Age!

Note Users working with the SharePoint 2010 Enterprise edition do not have to worry about Forms Services because the Enterprise edition includes the necessary services. However, if you use the standard edition or use Microsoft SharePoint Foundation 2010, you may want to contact your Microsoft representative to see if you can add Forms Server to support InfoPath forms.

A communications list generally facilitates the exchange of information between the users of a site. It coordinates basic interaction between the columns and the items of the list. You can create one of these lists by choosing Create from the Site Actions menu. The Create page divides the objects that you can create into five categories. Under the Communications group, you see three list types: Announcements Contacts Discussion Boards

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Using the Request for Absence Report again from the previous section, let s republish the form, but instead of choosing the network share option, choose the SharePoint option from the Publish page of the Backstage area, as shown in Figure 10-25.

Many collaboration templates include by default an announcements list. Announcements list upcoming events or activities that you want your site readers to know about. An announcement consists of a title, a body, and an expiration date, the last being supported because most announcements have time sensitivity. Figure 2-1 shows a list with four announcements. The first one refers to a breakfast meeting with the new CIO on September 10. This announcement expires on September 11 because after the 10th, it serves no purpose. You should use expiration dates to ensure that your announcements remain timely and to eliminate the need for you to manually monitor your lists on a daily basis to remove announcements for past events. Although SharePoint does not remove expired announcements, when you use the Expires field together with a filter on the view, you can automatically hide expired items from display. This way, you can always go back and view historical announcements should you need to.

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