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If you manage work for other users, the tasks list might help you better organize your staff s work. Since even completed tasks remain in the list, you might filter the list to show your boss all the tasks completed by your staff in the last reporting period. With a few custom fields, you could track hours expended per task. Tracking actual time to complete tasks can help you estimate required time for similar tasks in the future. You can also use this information to bill back your group s time if you manage a consulting group. By adding a field for completion dates, you could compare the difference from the task due dates to determine whether your staff can keep up with the workload or whether you need to request additional staff or simply extend your expected due dates. Figure 2-8 shows a simple tasks list.

The Set alert on this library action opens the New Alert page shown in Figure 5-25. The first property you must define is the Alert Title. Over time, you may create hundreds of alerts within a SharePoint site. So naming the alert carefully and uniquely now helps you manage your alerts later. Note that SharePoint uses the alert title as the subject text when sending you the alert via e-mail. A unique name in the subject would certainly help you identify which alerts you need to look at first. SharePoint also uses the alert title when it lists your alerts, should you decide to delete some of them later.

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Figure 5-25. Dialog box when creating a new Alert After the alert title, you can specify who should receive the alert. By default, SharePoint places your SharePoint user ID in this field, which links to the e-mail address defined in your user account. However, you can create alerts for other people if you have administrator rights by adding e-mail addresses for others separated with semicolons. If several people need to receive the same alert, you can save time with this feature by not having to create individual alerts for each person.

Figure 2-8. Tasks list for a project in progress As with the calendar list, you can integrate the tasks list with Outlook. We will explore these capabilities in 5.

Next, you need to specify for which types of changes you want to send alerts Of course, you could send alerts for all changes, but that might create too many e-mails You can limit alerts to just additions, modifications, or deletions Unfortunately, you cannot select both additions and deletions, but not modifications Radio buttons used in this section only allow mutually exclusive selections You can also specify whether you want to see alerts when someone other than yourself changes any document Department and project managers may want to choose this option to keep on top of documents under their responsibility You can also limit alerts to when someone makes changes to documents you created or modified last With tasks lists, you can set your alert to notify you of only those tasks assigned to you.

The project tasks list at first looks similar to the tasks list in that it supports the same basic fields. However, while the items in the tasks list might represent tasks from multiple independent projects, the items in the project tasks list generally represents tasks for a single project. In fact, as you enter items in this list, the start and due dates define a bar in a Gantt chart that SharePoint automatically generates in the list s default view.

combined telegraph-letter service, but von Meister was able to trademark it in the United States Telepost was successful enough to attract Western Union s interest, and the telecommunications giant eventually bought out the company But Xonics forced von Meister out of the operation before that, in a dispute over von Meister s spending and lack of attention to the business Telepost went on to become Western Union s Mailgram service, and von Meister reportedly received $12 million as his share of the buyout, after a legal confrontation The reason von Meister hadn t been giving Telepost much attention was because he was working on yet another new business, this one in concert with Bernard Ryder, his engineer friend from Western Union Ryder had devised a formula for analyzing and controlling the routing of bulk telephone communications so that the optimum, least-expensive paths were always used.

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