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The full spelling- and grammar-checking process is invoked by choosing Tools | Spelling and Grammar or by clicking the Spelling and Grammar button on the Standard toolbar You can also press F7 to start it if you like to use keyboard shortcuts Once the spelling- and grammar-checking process begins, any errors in your document (or errors as perceived by Word) will appear in the top text box in the Spelling and Grammar dialog box (see Figure 5-2) If the error involves spelling, the error will appear in context, with the error itself in red If the error is grammatical (or a problem with spacing or capitalization), the error will appear in green As you deal with each presented error (by clicking the Ignore, Add, or Change button), Word will move through the document, until no more errors are found When there are no more errors, a prompt appears, telling you that the spelling and grammar check is complete It s best to start your spelling and grammar check at the beginning of your document (with your cursor at the top of the first page) so that you know the entire document is checked and Word doesn t have to ask if you want to check the whole thing For example, if you have text selected at the time you issue the command to start the check, Word will check the selected section and then display a message box asking if you want to continue checking the rest of the document Another good reason to start your check with your cursor at the top of the document is that working from start to finish makes it easier for you to make judgment calls depending on where the error is in the document

Used to specify the stroke and fill color for any selected object or path You can toggle the active status of the Fill and Stroke icons by pressing the X key on your keyboard Fill To specify the fill color of a selected object, click the square Fill icon to activate the fill and change the color using the Swatches or Colors panel Stroke To specify the stroke color of a selected object, click the Stroke icon to activate the stroke and change the color using the Swatches or Colors panel

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From this menu, you can toggle the AutoLayout feature on and off If the AutoLayout feature is switched off, when you add multiple subordinates, coworkers, or assistants, Organization Chart stacks their items one on top of another This makes it very hard to see what you re doing The solution is to use AutoLayout while adding items, and then switch it off when you want to lay out your org chart manually

FIGURE 5-2

(the rightmost button on the Organization Chart toolbar) and choosing the format in the Organization Chart Style Gallery dialog box Many of the designs are intended for on-screen or web display, so if you re creating an organization chart that s destined to be printed in black and white, make sure the design will look okay

To remove the color completely from an object s stroke and/or fill, select the object and click the None icon (the white square with the red diagonal slash) below the stroke and fill icons on the Tools panel You can also apply the None color attribute to the active stroke or fill by pressing the (/) key on your keyboard

The Spelling and Grammar dialog box shows errors, in context, so you can see where and how you used a word or phrase before deciding how, or if, to correct it

6

Check the spelling in worksheets Set the print area to specify which parts of a worksheet to print Specify the paper size and orientation Scale a printout to fit the paper Use Print Preview to see how the printout will look Add useful headers and footers Set and adjust page breaks Check and change margins Include extra items in the printout Repeat row titles or column titles on subsequent pages Print a worksheet instantly with default settings Print a worksheet by using the Print dialog box

One of the options in both the shortcut menu you see when you right-click an underlined word and in the Spelling and Grammar dialog box is AutoCorrect AutoCorrect is an extremely powerful and convenient feature, and it s available in Word, Excel, and PowerPoint, so your actions within Word (customizing its use, adding to its tasks) will affect the way it works in the other applications as well Along with the spelling and grammar checking that occurs as you type, AutoCorrect is working as you enter your document text, fixing common misspellings and transpositions, and turning combinations of punctuation marks into symbols For example, if you type adn, Word will automatically change it to and If you type a colon, a hyphen, and a right parenthesis (in that order, with no spaces between them), Word will change it to a smiley-face symbol You can view all the AutoCorrect actions and settings by choosing Tools | AutoCorrect Options Here s a list of some other things that AutoCorrect does for you, as shown in Figure 5-3

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