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Next, on this same page of the wizard, you must select from three choices for how you want to publish your form. The first option lets you publish the form to a form library. If your form only has declarative functionality, you can publish the form usually without assistance to a form library and begin using it as long as your SharePoint administrator has activated Forms Services for the site.

A contacts list lets you place the names and important contact information about people you work with in a convenient-to-reference spot on your site. Figure 2-2 shows a typical contacts list labeled as Office Contacts. It displays the first and last name of each contact along with his business phone and e-mail address.

Note Declarative functionality meanshat the form supports basic conditional formatting that may change the form s appearance, alter the visibility of individual controls, or change the read-write state of controls.

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However, he emerged from the scandal with his reputation and fortune intact, probably aided by the fact that he and his wife were members of Washington s social elite Following this brief interruption, von Meister continued his career in other realms of industry Growing up in Far Hills, New Jersey, Billy von Meister and his brother and sister enjoyed a privileged childhood A household staff attended the family at an estate a 15-room, six-bath home on 28 acres called Blue Chimneys The children of course attended boarding schools An amateur radio operator at the age of 11 (amateur license number K2ZRK), young Billy was something of a whiz kid He was constantly tinkering with gadgets for use around the house.

Figure 2-2. Using a list to display your contacts If you re a newcomer to SharePoint, you may wonder if you must display all columns in a list. The simple answer is no. A list consists of a collection of columns (think of columns as fields) arranged by items (think of items as rows). Then you create or modify views of that list to display the specific columns you want displayed. You can also sort and filter the list if desired. A list can have many views, with each one displaying a different column subset, a different sort order, or a different filter. In this contacts list example, the view only shows four columns. Not only are there other fields available to you that are not displayed on this list, but you can also add custom fields to your list specific to your needs, and I ll show you how to add new columns in the section Building a Custom List and modify existing columns in the section Modifying the Columns in Your List later in this chapter. The contacts list includes two hyperlinks. The first hyperlink, on the contact s last name, displays a page containing additional data for this contact. Here you can update the contact s information or set an alert to notify you if the contact s information changes. The second hyperlink, on the e-mail address field, opens your e-mail application and creates a blank message form for this contact.

When you publish a form to a form library, I generally recommend that you get started by saving each template to a new library. However, you will see in the section Working with a Library That Has Multiple Content Types that you can publish more than one template to a single library using content types, which the second option on this page of the wizard foreshadows.

Tip When deciding whether to make more than one template available in a single library, ask the users of the library if that makes sense to them. For example, while you might include a gas-mileage-only expense form in the same library as more extensive trip expense forms, you probably would not include either of these in a library with a vacation or absence request form.

An alert is a flag set within SharePoint to notify you via e-mail when a change occurs to the selected item. You can define when you want to receive alerts and for what types of changes you want them. Of course, their real value is that they alleviate the need to take time to monitor lists and libraries where you have an interest in tracking changes or additions.

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